Setting up Your Zoom Room

Get Your Office Zoom Room Ready!

Videoconferencing is growing in popularity due to COVID-19. Here are some tips to ensure you join that videoconference with confidence. How do you do that? It’s actually not difficult — all it takes to do that is have the correct Zoom Room setup with the help from OfficeSource.

Make sure you have the
right lighting for your space.

The best place to put your lighting is in front of you so your face can be seen clearly. If you’re not satisfied with how you look using a second light source on the side, preferably with a soft light bulb, to fill in the shadows.

Check your audio.

In a video meeting, you don’t just want to be seen; you want to be heard clearly as well. Setting up in your office in a quiet is ideal, but sometimes it’s not possible. Headphones or earbuds are a great way to quiet the distractions around you.

Make eye contact with the camera.

When working with computers with monitors a good option is to mount the camera on the top of the monitor. Monitor arms are great to better keep screens at eye level and allow for adjustments throughout the day.

Keep it Simple.

Less distractions are always best, but, you have to be able to be productive in the space as well. Hanging a dry erase board behind your desk, allows you to take notes for meetings, or if not needed it can be wiped clean for less distractions.

Choose the right chair for your setup.

Good posture and comfort can make all the difference on screen. If you are uncomfortable or do not have the proper chair for your setup, it could affect how you appear on screen or allow you become distracted while you try to find a comfortable position.

Have things organized and easy to get to.

Have a cluttered desk or office can be a distraction while on zoom calls, but you also don’t want to have to go searching for things that are needed during a meeting. Bookshelves and file cabinets are a great way to keep things organized or hidden out of eyesight.

Practice Makes Perfect

If you’re new to video meetings, then practice first. Set up your lighting and audio, and once you’re happy with it, call a friend and find out how things look from the other end. It’s much better for a friend to complain about bad sound quality than that important client.

But the most important thing when you’re on a video call, is to relax and present the best view of yourself that you can and let the work show for itself.